Standard terms for photographic and video production related services are stated below (project or contract specific terms may be more detailed and will always override any standard terms stated):
1. Rates
1a. Charges and rates are specific in quotations and or invoices for each contract, job or project. Rates published are indicative and may be depending on individual client specification or brief. Rates published are subject to change and are not binding.
2. Payment Terms.
2a. Payment terms for contracted clients are flexible and are negotiated on a per client basis. This typically range between 7 days and 30 days upon invoice receipt. For non-contracted clients for photography, video production and other services, we require full balance or a 50% deposit to confirm jobs with balance paid on completion. Where a deposit is paid, we will send watermarked images or sample files for review purposes and only release copyright granted work once balance payment is received. Clients can make 1 full payment to confirm jobs in order to reduce administration and expedite delivery of work produced.
3. Cancellations
3a. We reserve the rights to terminate our provision of service at any time. In the event that UniQ Studios are unable to perform their duties for any reason, including but not limited to; theft, fire, or illness, all relevant payments received will be returned to the client and UniQ Studios will have no further liability.
3b. In the event of client cancellation requests, we will charge for work that has already been carried out, and where resources (such as studio time) and talent (such has Models) has been pre booked we would normally charge 50% of agreed rates providing 3 days (72hrs) notice is provided. UniQ Studios reserves the right to charge the full invoiced fee in the event of cancellations. Cancellation request will be reviewed on an individual basis, and decisions will be made at our discretion.
4. Rescheduling
4a. In the event of client reschedule requests, we will charge for work that has already been carried out, and where resources (such as studio time) and talent (such has Models) has been pre booked we would normally charge 25% of agreed rates providing 3 days (72hrs) notice is provided. UniQ Studios reserves the right to charge up to the full invoiced fee in the event of reschedule request. Each request will be reviewed on an individual basis, and decisions will be made at our discretion.
4b. In the event of delays caused by Client’s failure to comply with agreed dates, times, access, facilities, organisation or other requirements specified or agreed, we reserve the right to charge additional costs incurred. Additional costs, including overtime rates incurred will be calculated at a pro-rata rate equal to x2 of agreed rates.
5. Amendments and Change Control
5a. Any amendments to original brief or specification must be in writing and agreed by both parties.
5b. Relevant changes to rates and turnaround times will be calculated based on the proposed changes and a new rate amendment quote will be provided and must be agreed with the client prior to any amended or additional work is carried out.
5c. Alterations to original specification will increase agreed turnaround times.
6. Force Majeure
6a. Neither party will be liable for failure to perform as a result of events or causes beyond their control such as fire, explosion, Act of God, picket, strike, and adverse weather.
7. Confidentiality
7a. Each party shall not use, copy, share, or sell, the data and business information of the other party, except as required by law. Both parties agree not to divulge to any other person, or make use of for own purposes, any confidential company or client information that may have been disclosed during the course of the agreement.
8. Data Storage
8a. After the completion of a job or project, clients are provided with the final project files. The duration and length of time we store files thereafter is at our discretion and are not liable for files deleted, lost or damaged after project completion.
9. Data Protection
9a. All parties will conform to the requirements of the relevant UK Data Protection Legislation and not disclose personal information to any third party, except in accordance with such UK Data Protection Legislation.
10. Copyright
10a. By Law content creators always own copyright to creative work produced. UniQ Studios grant usage rights to all clients and usage terms are specified and agreed during initial quotation phase depending on client requirements. Retainment of copyright allows us to protect ourselves from plagiarism, unauthorised modifications, modifications or usage that is beyond agreed project or job scope.
10b. UniQ Studios always reserves the right to use work produced within our web or print portfolio, however commercial clients can request for work produced for them not to be used by UniQ Studios within our work portfolio (Note: this may at times increase quoted rates and must be requested at quotation state). Images involving models, voiceovers or other talent, will only be used where an appropriate model release form has been signed. We do not sell photographs to any third party unless agreed with clients.
11. Branding
11a. UniQ Studios reserve the right to use our logo or branding at the beginning and/or end of videos produced. Clients can request for a white label service with work produced for them not to have our branding and this must be (Note: this may at times increase quoted rates and must be requested at quotation state).
12. Non-Solicitation
12a. Clients will not directly, indirectly, or on behalf of others; solicit, induce, recruit, encourage or otherwise endeavour to cause or attempt to cause any employee, previous employee or consultant of UniQ Studios (that becomes known to the Client during the course of a contract or job/project) to perform any related business or to terminate their relationship with UniQ Studios, with a view to supplying the Client with related services.
13. Insurance
13a. UniQ Studios carries public liability insurance cover of £5,000,000 and a copy of our insurance certificate is available on request.
We have insurance covering goods held in trust, and as standard we allocate a maximum of £2,500 of cover to cover each client's good held at our premises for photography, videography or styling purposes. This covers the cost of replacing products (based on cost price) in the case of damage or theft. Clients must advise if the total value of goods provided to us exceeds this value during briefing stage, so that insurance cover can be increased and insurance value can be factored in during quotation.
14. Variations.
14a. These Terms and Conditions are valid at time of booking and are subject to variation. Clients will be notified of any variations prior to booking.
15. Applicable Law.
15a. All agreements shall be governed by the laws of the United Kingdom.
